Date: Second Wednesday of the Month
Time: 11:00 am – 1:30 pm
Guest Count: Due to COVID 19 we have seen our in person attendance decrease to be estimated 50 people. Otherwise the count is typically around 80-100.
Location: Must be within a 30 minute drive of either downtown locations
10:00 am – TCWEP planning crew on-site
10:45 am – Prepare for early guest arrival
11:00 am – Event begins
11:40 am – Welcome/ Thank you
11:45 am- Venue Spotlight (share up to 5 minutes on your space/ company)
11:50 am – Speed Intros
12:15 pm – Quick Presentation
12:25 pm – Table discussion
12:40 pm – Announcements
12:45 pm – Testimonials
12:55 pm – Prize Giveaways
1:00 pm – Meeting concludes/ Additional Networking
1:30 pm – Event concludes
(2) 8 foot rectangles at registration (one for check in, one for name tags)
Please have trash can available by registration
Up to (15) round tables of 6-8 chairs each
AV (not required but are nice to have)
No podium needed
Projector and screen would be nice if built in to facility. No need for extra work otherwise
In house wireless microphone and audio output for music
FOOD & BEVERAGE
(if your facility does not provide food/ beverage, please indicate in your reply.)
All services are donated by vendors including food and beverage
Due to COVID-19 a boxed lunch is just fine
Final Count Guarantees – given the Friday before the event, plan for 50 until told otherwise.
We due 4 direct emails a month promoting an upcoming venue to a mailing list of 1000+. Our social media channels have close to a combined 5,000 followers. And for the on-site event we bring up to 60 sets of eyes to see your space in person. Additionally, we list your location in our event summary and include SEO-friendly links to your property.
We allow and highly recommend the venue use the up to 5 minutes of podium time to talk about the space.
Find the wow!
We have found venues that have the most success are ones that provide a wow factor. Whether that is partnerships with décor companies or something done with food and beverage. How the space looks and who partners with the décor on the space will be up to the venue host to decide.
TCWEP arranges for a volunteer photographer to take photos of the space and the event. You will have access to these photos for future marketing needs.
As a venue sponsor you receive free attendance to the monthly meeting along with anyone from your team. (You all will still need to register.)