EVENT DETAILS

Date: Second Wednesday of the Month
Time: 11:00 am – 1:30 pm
Guest Count: Due to COVID 19 we have seen our in person attendance decrease to be estimated maximum 60 people. Otherwise the count is around 150.
Location: Must be within a 30 minute drive of either downtown locations

TIMELINE

10:00 am – TCWEP planning crew on-site
10:45 am – Prepare for early guest arrival
11:00 am – Event begins
11:40 am – Welcome/ Thank you
11:45 am- Venue Spotlight (share up to 5 minutes on your space/ company)
11:50 am – Speed Intros
12:15 pm – Quick Presentation
12:25 pm – Table discussion
12:40 pm – Announcements
12:45 pm – Testimonials
12:55 pm – Prize Giveaways
1:00 pm – Meeting concludes/ Additional Networking
1:30 pm – Event concludes

FLOOR PLAN

(2) 8 foot rectangles at registration (one for check in, one for name tags)
Please have trash can available by registration

Up to (15) round tables of 4 chairs each {COVID 19 modification}
Please keep these the required 6 feet apart but not too separated so folks could feel lost in the room

AV (not required but are nice to have)

No podium needed
Projector and screen would be nice if built in to facility. No need for extra work otherwise
In house wireless microphone and audio output for music

FOOD & BEVERAGE

(if your facility does not provide food/ beverage, please indicate in your reply.)
All services are donated by vendors including food and beverage
Due to COVID-19 a boxed lunch is just fine
Final Count Guarantees – given the Friday before the event, plan for 50 until told otherwise.

INVESTMENT/ TRADE

Marketing

We due 4 direct emails a month promoting an upcoming venue to a mailing list of 1000+. Our social media channels have close to a combined 5,000 followers. And for the on-site event we bring up to 60 sets of eyes to see your space in person. Additionally, we list your location in our event summary and include SEO-friendly links to your property.

Podium Time

We allow and highly recommend the venue use the up to 5 minutes of podium time to talk about the space.

Find the wow!

We have found venues that have the most success are ones that provide a wow factor. Whether that is partnerships with décor companies or something done with food and beverage. How the space looks and who partners with the décor on the space will be up to the venue host to decide.

Photos

TCWEP arranges for a photographer to take photos of the space and the event. You will have rights to these photos for future marketing needs.

Free Attendance

As a venue sponsor you receive free attendance to the monthly meeting along with anyone from your team.

Submit Your Venue

Please note: the Venue Bio might show up in marketing materials as we send out calendar and press releases about the event.
Unsure what to include? You might include a possible menu for our event, and/or info about your chef, or any details about the food that you think potential customers of your venue might want to know about. Please note that this info might show up in marketing materials that we send out to calendar and press.